Document scanning and conversion
Plan document preparation, scanning settings, file formats, and batch organisation around your record types.
Make records easier to find, validate, and use. We plan digitization around source formats, document volumes, searchable fields, quality checks, access needs, and the way information will be handed over.
Service overview
Turn records into usable information.
Digitization is more than scanning. It combines capture, validation, indexing, and controlled handover so that people can find and use the right information.
Discuss this service
Capabilities
What we can help you deliver
OCR and data capture
Extract text or key fields and define review procedures for unclear or incomplete source records.
Indexing and metadata
Agree naming conventions, searchable fields, folder structures, and links between related documents.
Legacy migration and quality review
Map source fields to destination requirements, validate sample batches, and track exceptions before handover.
When this service is useful
- Paper records are difficult to search and retrieve
- A legacy system needs a structured data migration
- Teams need consistent indexing across document collections
Typical project outputs
- Agreed file and metadata structure
- Digitized records and validated data batches
- Quality checks, exception list, and handover inventory
Final deliverables, timing, and support are agreed in the project scope.
Getting started
Help us understand your requirements
Share document types, approximate volume, source condition, required output fields, access restrictions, and destination system details. Use redacted samples for initial discussions.
From enquiry to an agreed plan
We sample the source records, set capture and accuracy rules, and review a pilot batch. Exceptions are resolved before any wider conversion or reporting work is planned.
Ready to take the next step?
Share your requirements with our team and discuss a suitable starting point.
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